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Microsoft is making big promises with the To-Do app. The story started back in 2015 when the company purchased the popular task management app Wunderlist to ramp up the development of the To-Do app.
This year Microsoft announced to retire the Wunderlist app on both the Play Store and App Store. The company is confident enough to meet the needs of casual as well as power users.
In a not so surprising move, Microsoft is leveraging platform-specific features and APIs to make the To-Do app more desirable to users. We have already covered To-Do Android’s tips and tricks and in this post, we will explore the same for the iOS variant.
The mobile apps are also perfect. The UI is on par with Things 3 (but I think better). The only two minor gripes I would recommend would be for more app integrations and maybe more theme colors. Nonetheless, hands down best Todo list app out there. Ranked as “the best to-do list right now” by The Verge, Todoist is used by 25 million people to organize, plan and collaborate on projects, both big and small. Use Todoist to:. Capture and organize tasks the moment they pop into your head. Remember deadlines with reminders and due dates.
The list will feature everything from Siri Shortcuts to Email Integration to auto-tasks and more. Let’s jump in.
Download Microsoft To-Do for iOS1. Import Tasks from Wunderlist
As I mentioned earlier, Microsoft is shutting down Wunderlist in favor of its To-Do app. For a smooth transition, the company has provided a Wunderlist import tool in the settings.
Open To-Do app, go to settings, and select import from Wunderlist. Sign in using login credentials and voila! All your tasks are transferred to the Microsoft To-Do app.
Now that you have imported all tasks to wunderlist let’s talk about to-do’s other functions. Mac can t open app.
2. Long-Tap Function
With iOS 13, Apple ditched the expensive and confusing 3D Touch in favor of a simple long-tap option.
Now all iPhones running iOS 13 gets 3D Touch function without the need for any additional hardware. It’s all software based on. And Microsoft To-Do is right up there to take the advantage.
Users can long-tap on the icon and perform a bunch of actions from the floating menu. They include search, My Day, and the ability to add a new task, which I use all the time to add a reminder in a hurry.
Unfortunately, Microsoft To-Do doesn’t offer iOS widget functions.
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Read More3. Flag an Email as Task
As its case with most Microsoft products, their service offerings talk with each other. Microsoft To-Do app is tightly integrated with Outlook Email. If you are using Outlook as your email provider and flag an email in it, the flagged email will automatically appear in the separate section in the To-Do app. Here is how I use it.
I flag my Credit card statement mail and send it to the To-Do app. From there, I set a reminder to pay my bill according to the due date. No need to search for a particular email again.
If you are not a fan of the integration, then you can turn off flagged mail option from settings menu.
4. Play With Themes and Colors
As its case with most third-party apps, Microsoft To-Do does support the iOS 13 dark theme (and it looks gorgeous, look at the screenshots). But the story doesn’t end here. The company has added a bunch of pastel colors and wallpapers as a background option in the task list.
From any list, just tap on the three-dot menu and select the change theme option. Select the appropriate one to give a personalized touch. I would love to see the ability to add images from the device gallery in the future updates.
5. Use Auto Suggestion
While adding a task, Microsoft To-Do is smart enough to understand the time and date of the added reminder. For example, you can add ‘Buy milk at 6 PM’ and it will auto-suggest the timing based on the task.
Just tap on the suggestion and it will take add the timing for the task. It understands the date too. You can create ‘Cancel Netflix on 20 March’ and the due date for the reminder is set for 20 March.
6. Use Siri Shortcuts
Microsoft has finally added the Siri integration in the app. So far, it’s limited to two options only. Go to app settings > Siri Shortcuts and here you will two ready-to-go shortcuts to choose from.
By setting them up, you can simply say ‘Hey Siri, add a new task’, and the assistant will open the new task menu. Similarly, you can say, ‘Hey Siri, open party list,’ and it will take you to the list in the app.
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Read More7. Use Gestures
Microsoft has smartly added the gestures in the app to move or delete the tasks in the lists.
On any task, one can swipe left to add the task in the ‘My Day’ menu or use the move icon to move the task in another list. Similarly, swipe right to delete the to-do. They work as expected and speed up the process without going into details.
8. Share List
Sharing the entire list is one of the best features of the Microsoft To-Do app. You can create a shopping list or grocery list and share it with family members or friends to keep track of tasks in sync.
It’s also useful in organizing events, and even more, I have seen people using it to manage projects with a team and keep track of project progress and issues related to it.
You can open the list and tap on the share menu above to create an invitation link to get started.
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Click here to see our productivity articles pageUse Microsoft To-Do Like a Pro
As you can see from the list above, the Microsoft To-Do app is more than a simple task management app. Sure, it misses out on functions such as habit tracker or stats, but the app nails the basics with ease and at the same time, offers enough goodies to keep power users in the loop.
Next up:If you are still not convinced about the Microsoft To-Do app, then read the post below to find the perfect alternatives for it.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next5 Best Microsoft To-Do Alternatives for iOS and AndroidAlso See#alternatives #iOS apps
Did You Know
Microsoft Windows 1.0 was first released in November 1985.
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Get 2Do, a handy task manager that fits any schedule.
With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.
While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.
That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.
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Why Should I Use A To Do List?
From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best.
However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.
What are some tips for using to do lists?
There’s an art to using to do lists effectively, no matter the technology. Best video creator app for mac download. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:
- Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.
- Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.
- Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.
With these tips in hand, you’re ready to get out and find the technology that works best for you.
What should a good to do list app for Mac do?
When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:
- Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.
- The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.
- A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.
- Syncing of your data across devices and operating systems can be useful for those who like to work on the go
- At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it
Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.
Comparing the best to do list apps for Mac
Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.
As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.
Key Features:
- Smart location-based reminders which prompt depending on where you are
- Task list sharing through iCloud
- Simple, Apple-based interface that includes a quick calendar view
If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.
Key features:
- Full-featured software designed exclusively for Apple
- Multiple project types for any given workflow
- Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more
Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together.
Key features:
- Task reminders with notifications
- Multiple assignees and collaborators on projects and tasks
- Add hashtags to any descriptions to help search and organize task lists
If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.
A better version of Reminders
Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.
While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.
Key features:
- Quick-add feature for maximum efficiency
- Extra context for tasks via the tagging system
- Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need
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One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.
Key features:
- Automatic sync with your iCloud or Outlook calendar
- Reminders (and repeat reminders) to help you stay on top of tasks
- Smart sorting to organize your list by alphabet, due date, time created, or manually Mac to do apps.
With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.
While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.
Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 150 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!
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